Coming to Prod in mid-April.
Overview of Managing Multiple Legal Entities
This feature helps organizations with multiple legal entities and multinational distributed operations simplify how they participate in the data space.
With this feature, one active legal entity can centrally support and manage other legal entities. This helps streamline onboarding and allows company data maintenance to be delegated to a central data space participant legal entity.
What is this feature for?
This feature is designed for organizations that operate with more than one legal entity and want a simpler, more centralized way to manage participation in the data space.
Instead of onboarding and maintaining every legal entity independently, one central legal entity can take over company data maintenance for related entities within the same organization.
Under this model, managed entities (virtual participant):
do not receive their own portal access
do not need their own EDC
This is especially useful for organizations that:
operate across multiple countries
have subsidiaries or regional legal entities
want to reduce administrative effort
need a cleaner structure than representing different legal entities only as sites under one company
How the feature works
Managing Multiple Legal Entities introduces two participation roles:
Managing participant
The managing participant is an already active legal entity in the data space. Other related legal entities can select this company as their managing company.
The managing participant can review management requests, accept or decline them, and centrally maintain company information for managed entities.
Virtual participant (Onboarding Company)
A virtual participant is a legal entity that joins under a managing participant instead of completing the full standard participation path on its own.
This creates a lighter onboarding model and allows company data maintenance to be handled centrally by the managing participant.
Key benefits
Depending on the setup, this feature can help organizations:
streamline onboarding for related legal entities
centralize company data maintenance
reduce operational and administrative effort
represent company structure more accurately
avoid maintaining separate entities through less suitable workarounds
For virtual participants, the feature also provides the following benefits:
no onboarding costs
no portal access required
no wallet creation required
no separate EDC required
automatic creation of the BPNL
site provisioning for virtual participants
What is managed centrally
Once the relationship is established, the managing participant can centrally maintain supported company information for the managed entity.
This includes:
creating and maintaining sites (BPNS)
creating and maintaining addresses (BPNA)
The BPNL is created automatically and cannot be edited.
Important note about ending a managed relationship
Currently, a managed relationship cannot be ended directly in the portal.
If a company no longer wants to be managed, or if a managing participant no longer wants to manage a company, this cannot currently be cancelled through self-service. In such cases, please contact Cofinity-X Support.
Before you continue
Before using this feature, confirm the following:
which legal entity will act as the managing participant
which legal entities should be onboarded under that participant
whether centralized maintenance fits your internal operating model
To continue, go to the next article that matches your role:
Onboard as a Virtual Participant
Set Up as a Managing Participant
For questions, contact [email protected]